Deltana Community Coporation

Deltana Community Corporation Regular Meeting Minutes of March 13, 2003

President Knopp called the meeting to order at 7:00 PM.

Present
Paul Knopp
Ron Lester
Steve Fields
Pat Schlichting
Patty Balzarini
Tonia Smith
Todd Zachgo

Absent
Julia Phillips
Robert Castoe

Members of the Public in Attendance: Kathy Sonnichsen, DCC Administrator.

Public Comment: None

Approval of Agenda: Motion made by Pat Schlichting and seconded by Patty Balzarini to approve the agenda. Passed unanimously.

Approval of Minutes: Motion made by Patty Balzarini and seconded by Pat Schlichting to approve the minutes of the February 13, 2003 meeting. Passed unanimously.

Approval of Financial Report and Bills: Balance in checking: $9,299.19 and savings: $7,361.77. One bill was presented for payment: Kathy Sonnichsen $265.23. Motion made by Patty Balzarini and seconded by Pat Schlichting to approve the bill and financial report as presented. Passed unanimously.

Administrative: Kathy Sonnichsen updated the Board on outstanding grants. The request to reappropriate a portion of the funds from the Clearwater Lake Access & Boat Launch project for the Souhrada Road project was returned by the State for clarification. Motion was made by Ron Lester and seconded by Patty Balzarini to request that the entire amount of $49, 415.21 (Clearwater Lake Access & Boat Launch) be reappropriated to a project called "Delta Roads & Erosion Control". After discussion, the motion passed unanimously.

Kathy reported that an ad for a new DCC administrator will be in the next issue of the Delta Wind. Steve Fields will contact the applicant who applied last year to see if she is interested in being considered for the position.

Correspondence:
A. Letter from NRCS regarding Gerstle River Dike - Paul Knopp read the letter to the Board. No action taken.
B. Unorganized Areas of Alaska that Meet Borough Incorporation Standards - No action taken.
C. Denali Commission - No action taken.
D. Rural Development Annual Report - No action taken.
E. LIO Newsletter - No action taken.
F. Legislative Update - No action taken.
G. Department of Community & Economic Development - Delta Community Profile - Paul Knopp to review and update.
H. Pogo EIS - No action taken.

Committee Reports:
Roads & Public Utilities: Paul Knopp talked to DOT about right-of-way issue on Souhrada Road. No response from DOT to date.

DREDC: Steve Fields reported that Impact Funds will be used for library expansion, the community center and the hockey facility.

DREDC sent a letter to the Department of Defense protesting the use of Eddy Drop Zone as a live fire range.

The social services grant deadline was extended to the end of May. Don't have to be a nonprofit to apply.

Borough: Steve Fields reported that the first meeting was held to study the benefits of forming a Borough. Discussion followed.

Policy & Bylaws: Steve Fields asked for a by-law manual. Paul Knopp will contact former Board member, Russ Bowdre, for his manual.

Parks & Grounds: Steve Fields contacted the Key Club and they are interested in helping clean up the Clearwater Park. Tonia Smith will contact the Boy Scouts. It was suggested that the clean up day be held in May before school gets out.

Public Relations: Steve Fields posted the minutes on the Delta News Web. Tonia Smith will have summary in the next issue of the Delta Wind.

Community Update:
City Council: No report

Legislative: No report

Fire Department: $430,000 of Impact Funds is being used to purchase 2 new engines. Land has been donated at Mile 1398 for a new fire station, which will include a community meeting room.

LEPC: Tonia Smith reported that a Draft of an Area Plan is circulating for comment.

Old Business:
Engdall Subdivision Homeowners Cost Share Request - Since none of the homeowners attended the meeting, no action was taken.

New Business: None

Public Comment: None

Next Meeting: The next meeting will be held April 10, 2003 at 7:00 PM.

Adjournment: Motion made by Steve Fields and seconded by Patty Balzarini to adjourn. Passed unanimously. Meeting was adjourned at 8:10 PM.

Submitted by,

Kathy Sonnichsen
Administrator

Deltana Community Corporation Regular Meeting Minutes of February 13, 2003

President Knopp called the meeting to order at 7:15 PM.

Present
Paul Knopp
Patty Balzarini
Pat Schlichting
Robert Castoe
Tonia Smith

Absent:
Ron Lester
Julia Phillips
Steve Fields
Todd Zachgo

Members of the Public in Attendance: Reb Ferguson, Larry LaBell, Skip Langston, Loretta Schooley and Kathy Sonnichsen, DCC Administrator.

Public Comment: Loretta Schooley had questions regarding the Souhrada Road Project. In response, Paul Knopp reported that DCC has requested $25,000 be reappropriated from the Clearwater Boat Launch grant to the Souhrada Road Project grant. Loretta asked if anything had been done by the Roads Committee on the right-of-way issue. No action has been taken by the committee to date.

Approval of Agenda: New Business:
A. Live Fire Range
B. Main Street Power
Motion made by Pat Schlichting and seconded by Patty Balzarini to approve the agenda as amended. Passed unanimously.

Approval of Minutes: Motion made by Bob Castoe and seconded by Patty Balzarini to approve the minutes of the January 9, 2003 meeting. After discussion, the minutes were approved unanimously.

Approval of Financial Report and Bills: Balance in checking: $8,107.51 and savings: $7,361.77. One bill was presented for payment: Kathy Sonnichsen $358.19. Motion made by Patty Balzarini and seconded by Pat Schlichting to approve the bill and financial report as presented. Passed unanimously.

Correspondence:
A. State of Alaska - Local Boundary Commission - No discussion
B. City of Delta Junction - Committee appointment request - After discussion, it was the
consensus of the Board that Paul Knopp will represent DREDC and Steve Fields will represent DCC.
C. LIO newsletters - No discussion
D. CES - Forestry and Forest Products Newsletter - No discussion
E. Fish & Game - Sport Fish Strategic Plan - No discussion
F. Vista Volunteer - After discussion, it was the consensus of the Board that DCC is not
interested.

Committee Reports:
Roads & Public Utilities: Skip Langston, Reb Ferguson, Larry LaBell, representing the Engdall Subdivision Homeowners Association, presented photographs and drawings related to the erosion problem along the Tanana River. The homeowners in the Engdall Subdivision are losing considerable land to the river each winter. It is their opinion that if something isn't done, the road will also be impacted. The homeowners are applying for Wildlife Habitat Improvement Program (WHIP) funds from USDA/NRCS. If approved, NRCS will provide an engineering design and 75% of the project cost. The homeowners are requesting the remaining 25% share from DCC, contingent on the application being approved and the overall cost being reasonable. After discussion, the request was tabled until the March meeting.

DREDC: Paul Knopp reported that the City has money for a multi-use center. It has been decided that the funds will be used for improvements to the Delta Community Center and library expansion.

Borough: Pat Schlichting asked for clarification about Pete Fellman's comments at the January meeting. Specifically, "Delta area can support a Borough".

Policy & Bylaws: No report.

Parks & Grounds: The question was asked regarding who was contacting the local youth groups for assistance with Clearwater Park. It was decided that Steve Fields will contact Key Club, Tonia Smith will contact Fronty Parker about the Boy Scouts and Mary St. Peter about Youth Corps.

Public Relations: No report.

Community Update:
City Council: No report.
Legislative: No report
Fire Department: No report
LEPC: Tonia Smith reported that she and Julia Phillips attended the last LEPC meeting. Julia applied for and received a grant for LEPC which will be spent on emergency supplies.

Old Business: None

New Business:
A. Live Fire Range - Pat Schlichting attended the Open House held by the Department
of Defense on February 6. The City of Delta and Chamber of Commerce have both adopted Resolutions of Nonsupport. Motion made by Pat Schlichting and seconded by Bob Castoe that DCC adopt a Resolution of Nonsupport for the proposed live fire range sites and forward the resolution to the Department of Defense. After discussion, a roll call vote was taken. Passed unanimously.
B. Main Street Power - Paul Knopp was contacted by a group of homeowners on Main
Street requesting that DCC supply funds to hook up individual homes to GVEA. The cost ranges from $4,000 - $10,000 depending on the location of the home in relation to the main power line. After discussion, it was the consensus of the Board that this is not an appropriate project for DCC. It was suggested that the homeowners contact a private electric contractor for prices, which could be less then GVEA is charging.

Public Comment: None

Next Meeting: The next meeting will be held March 13, 2003 at 7:00 PM.

Adjournment: Motion made by Bob Castoe and seconded by Tonia Smith to adjourn. Passed unanimously. Meeting was adjourned at 8:50 PM.

Submitted by,

Kathy Sonnichsen
Administrator

Deltana Community Corporation Regular Meeting Minutes of January 9, 2003

President Knopp called the meeting to order at 7:00 PM.

Present:
Paul Knopp
Tonia Smith
Ron Lester
Robert Castoe
Patty Balzarini
Julia Phillips
Steve Fields

Absent:
Pat Schlichting
Todd Zachgo

Members of public in attendance: Pete Fellman, Aide for Representative John Harris.

Public Comment: None

Approval of Agenda: Motion made by Julia Phillips and seconded by Robert Castoe to approve the agenda. Passed unanimously.

Approval of Minutes: Motion made by Julia Phillips and seconded by Patty Balzarini to approve the minutes of the November 14, 2002 meeting. Passed unanimously. There was no December meeting.

Approval of Financial Report and Bills: Balance in checking: $8,107.51 and savings: $7,354.65. Bills presented for payment were Kathy Sonnichsen $424.71 and P&S Trucking $1500. Motion made by Steve Fields and seconded by Tonia Smith to approve the bills and financial report as presented. Passed unanimously.

Ron Lester asked to have a breakdown of hours on bills from contractors submitted to DCC for payment.

Administrative: Grant Reports
Kathy completed grant reports for November and December which were signed by Paul Knopp and sent to the State in December.

Correspondence:
Correspondence was read and discussed.

Pete Fellman addressed the Board regarding the Unorganized Borough Review Update. The conclusion has been reached that the Delta area can support a borough. We will not be forced into one, but the criteria have been met. Paul brought up the need to get the city's feasibility study completed for use in the borough consideration.

Steve Fields made a motion to include "Borough Committee" on future agendas. Seconded by Robert Castoe. Approved unanimously. Members on committee will be Steve Fields, Paul Knopp and Robert Castoe.
Committee Reports:
Roads & Public Utilities: Ron Lester reported that there is only $12,943.73 left in the Souhrada Road grant and more money will be necessary to finish the project. Ron made a motion to request $25,000 be moved from the Clearwater Boat Launch grant and added to the Souhrada Road grant. Seconded by Patty Balzarini. Passed unanimously.

Tonia Smith asked about the status of Cummings Road. Paul updated the Board on the dike and mentioned that Cummings Road is on the improvement list for a bridge. Who has responsibility for maintenance is still the biggest issue.

DRECD: Steve Fields reported that the City got $18 million. Three million will be used for a multi-purpose center. The question of who will fund it after it is built is still being pursued. The City has hired an architect and will have a feasibility study next week; a plan will be presented to the City on Monday.

Policy & Bylaws: No report

Parks & Grounds: Discussion. Fire pits need to be constructed and plans for a baseball diamond are needed for the Clearwater Park next to the fire station.

Public Relations: Steve Fields is putting the DCC minutes on the Delta News Web.

Community Update:
City Council: Discussed earlier in the meeting.

Legislative: Discussed earlier in the meeting.

Fire Department: The Appreciation Banquet was held January 10. Steve Fields reported that there haven't been any fires for a long time. The State wants Troopers to form rescue groups. Training will be reimbursed by the State.

LEPC: Julia Phillips updated the Board on LEPC activities.

Old Business:
Borough Planning Update: Discussed earlier in the meeting.

Liability Insurance: No interest in purchasing liability insurance on the 4-wheelers.

Souhrada Road: No action.

New Business:
Clearwater Park: Tonia Smith mentioned that DCC could possibly get youth organizations involved to help with the park. Motion made by Tonia to ask Key Club and Boy Scouts for help at the Clearwater Park. Seconded by Steve Fields. No discussion. Passed unanimously.
Board Member Comments:
Pogo Mine Access Road: Steve Fields reported that he, Paul Knopp, and Ron Lester attended a meeting with DNR, NRCS, and the Salcha-Delta SWCD regarding proposed access roads for Pogo Mine. The EIS study is expected to be out in January after which there will be public meetings and a comment period.

STIP: Steve also attended the STIP meeting on November 14. There is still time to make proposals for consideration.

Public Comment: None

Next Meeting: The next meeting will be held February 13, 2003 at 7:00 PM.

Adjournment: Motion made by Ron Lester and seconded by Patty Balzarini to adjourn. Passed unanimously. Meeting was adjourned at 8:35 PM.

Submitted by,

Julia Phillips
Board Member

Deltana Community Corporation Regular Meeting Minutes of October 10, 2002

President Paul Knopp called the meeting to order at 7:06 PM.

Present Absent
Paul Knopp Patty Balzarini
Pat Schlichting Julia Phillips
Tonia Smith Russ Bowdre
Todd Zachgo
Ron Lester
Robert Castoe

Members of the public in attendance: Loretta Schooley; Brooks Ludwig, Alaska State Parks; Steve Fields, newly elected DCC Board member; Kathy Sonnichsen, DCC Administrator.

Public Comment: None

Approval of Previous Month's Minutes: Motion made by Bob Castoe and seconded by Pat Schlichting to approve the minutes of the September 12, 2002 meeting. No discussion. The motion passed unanimously.

Approval of Agenda: Motion made by Pat Schlichting and seconded by Bob Castoe to approve the agenda. No discussion. The motion passed unanimously.

Approval of Financial Report and Bills: Balance in checking: $5, 251.08 and Savings: $938.85. Bills presented for payment were Clearwater Construction $70 and $2430; Delta Building Supply $1349.38; Kathy Sonnichsen $548.89; Delta Wind $48; Nancy King $120; City of Delta $2880. Motion made by Robert Castoe and seconded by Tonia Smith to pay the bills as presented. After discussion, the motion passed unanimously.

Certify Election: The election results were read for the record by the Administrator.
89 citizens exercised their right to vote. The results are as follows:
Seat D Julia Phillips 77 votes 3 write-in candidates
Seat E Steve Fields 81 votes 5 write-in candidates
Seat F Pat Schlichting 82 votes 1 write-in candidates

A roll call vote was taken to certify the election. Pat Schlichting-yes; Robert Castoe-yes; Tonia Smith-yes; Ron Lester-yes; Todd Zachgo-yes; Paul Knopp-yes. There being no objections, the election was certified. An Oath of Office form was handed to Pat Schlichting and Steve Fields for signatures.

Correspondence: President Knopp brought the correspondence to the attention of the Board. No action was taken.

At this point in the meeting, Brooks Ludwig, Delta/Tok District Ranger, Alaska State Parks, addressed the Board concerning possible uses by the community for the Alaska Road Commission Interpretive Center. This facility is located at Big Delta State Historical Park (Rika's Landing) A grant in the amount of $454,750 was obtained from DOT to complete the interior of the ARC building. The intent is to have a visitor welcome room with public contact counter, a multi purpose/conference room, a display/museum area, offices, storage space and restrooms. Public comment is being sought on how this building can meet the needs of the community of Delta Junction. After meeting with local groups and identifying uses for the facility, a plan will be put together and presented to the community Spring 2003. Actual work on the building will not take place until 2004 with completion in 2005. After discussion, the Board indicated that, at this time, DCC doesn't have a need for conference facilities or office space in the new facility.

Old Business:
A. Borough Planning Update - No report
B. Cemetery Fence Project - Complete expect for gates and caps. Grant expired on
9/30/02. All funds have been expended.
C. Souhrada Road Project - Loretta Schooley reported that the culverts are here and will be stored in her yard. The project has been closed for the winter. Clearing and
grubbing are pretty much complete.

Motion made by Ron Lester and seconded by Todd Zachgo to pursue the process for having a 4-way stop and flashing red light installed at the intersection of Souhrada and Remington.

After discussion, it was the consensus of the Board that in the summary of the DCC minutes in the Delta Wind, it will be noted that the Board is going to discuss a motion at the November meeting to install a 4-way stop with flashing light at the intersection. Interested persons should attend the meeting for public comment. Steve Fields made a motion to table the motion until the November meeting. Seconded by Tonia Smith. Passed unanimously.

Motion made by Todd Zachgo and seconded by Ron Lester to research the right- of-way issue on the north end of Souhrada in order to make the road straight. No discussion. Passed unanimously.

D. Farrar Road - No report
E. Communications Tower - No report

Committee Reports: None

Administrative: Grant Reports - Cemetery grant expired 9/30/02. All funds expended.

Community Update:
City Council - No report
Legislative - Steve Fields brought it to the Board's attention that HB 20 has been introduced which will change State Revenue Sharing. Unincorporated areas would receive $10,000 plus support for safety programs.
Fire Department - Steve Fields reported that elections have been held. A new rating has been obtained which should lower home fire insurance premiums. Community emergency responders banquet will be held in December.

Motion was made by Steve Fields to participate in the emergency responders banquet by issuing certificates of appreciation to involved groups. Seconded by Bob Castoe. Passed unanimously.

LEPC - No report

Roads and Public Utilities: No report

DREDC: No quorum at last two meetings.

Policy and Bylaws: No report

Parks and Grounds: Brooks Ludwig was asked to look into who owns the land at the Clearwater Lake boat launch. State or federal?

Public Relations Committee: Tonia Smith will combine September and October minutes for the October 24 issue of the Delta Wind.

New Business:
Thank you notes for cemetery volunteers and contributions - The City of Delta sent notes to everyone from the City and DCC. Kathy Sonnichsen is to send a general thank you letter to the Delta Wind for publication.

It was the consensus of the Board that an appreciation plaque should be presented to Alyeska.

Weed grant budget approval - Motion made by Todd Zachgo and seconded by Ron Lester to approve the budget presented by the Farm Bureau for the use of the $15,000 grant. Passed unanimously.

Public Comment: None

Next Meeting: Annual meeting will be held on Thursday, November 14, 2002 at 7:00 PM.

Adjournment: Motion made by Ron Lester and seconded by Todd Zachgo to adjourn the meeting. Passed unanimously. Meeting was adjourned at 8:45 PM.

Submitted by,

Kathy Sonnichsen
Administrator

Deltana Community Corporation minutes

Deltana Community
Corporation minutes